The Bright Ideas Challenge Terms and Conditions 2019
Teachers (“Teachers” or “You”) must read these Terms and Conditions (the “Terms and Conditions”) before entering the Competition on behalf of your students. By entering the Competition you agree to be unconditionally bound by the following Terms and Conditions.
1. Bright Ideas Challenge is a competition organised by Shell International Limited (an English company with registered number 3075807, and registered office at Shell Centre, London SE1 7NA) (the “Promoter”) asking participants to imagine creative solutions to energy challenges faced by future cities (the “Competition”). The Competition is administered on behalf of the Promoter by Hopscotch Consulting Limited (an English company with registered number 07427579, and registered office at Nicholson House, 41 Thames Street, Weybridge, Surrey, KT13 8JG) (“Hopscotch”).
2. Entering the Competition
2.1 Entries must be submitted in accordance with these Terms and Conditions by a teacher at a school in England, Scotland or Wales (a “School”) on behalf of a team at that School, excluding anyone professionally connected with the Competition (including employees and contractors of Hopscotch). For the avoidance of doubt the children/wards of the Promoter’s employees will be eligible to enter the Competition.
2.2 Internet access is required and all submissions should be in English or Welsh.
2.3 Entries can be submitted from 00:01 GMT on 29/04/2019 to 17:00 GMT on 24/04/2020. Entries submitted after the Competition Period will not be valid.
3. To validly enter the Competition, Teachers must ensure:
3.1 Each individual team (“Team”) consists of 2 to 5 (inclusive) individuals aged 11-14 years old (inclusive) at all times during the Competition Period with a date of birth between 01/09/2005 and 31/08/2008 and in school Years 7 – 9 (inclusive) in England and Wales or school years S1 – S2 (inclusive) in Scotland (“Individuals”). Each Individual must be resident in England, Scotland or Wales at all times during the Competition Periods. References to “Participants” in these Terms and Conditions include each Individual in his or her own capacity and each Individual as a member of a Team.
3.2 You submit a completed Bright Ideas Entry Form (a “Bright Ideas Entry Form”) in accordance with these Terms and Conditions on behalf of each Team you’re entering.
3.3 You submit a Teacher Cover Sheet (a “Teacher Cover Sheet”) in relation to all Teams you’re entering. By submitting a Teacher Cover Sheet you:
- Agree to be bound unconditionally by these Terms and Conditions;
- Confirm that each Individual in each Team meets the criteria set out in these Terms and Conditions;
- Confirm that the parents/guardians of each Individual in each Team have been notified about the Competition; and
- Confirm that the parents/guardians of each Individual in each Team have provided written consent to submit an entry on behalf of the relevant Individual and that the relevant Individual has agreed to participate in the Competition.
3.4 In addition to the Bright Ideas Entry Form and Teacher Cover Sheet you can choose to submit any of the following supporting materials on behalf of a Team:
- A film (with a maximum length of three minutes);
- Computer generated visuals, photographs, technical drawings etc. (no more than two pages of A4); and/or
- A physical prototype (or photographs of models).
Any of the above listed supporting materials and the Bright Ideas Entry Form are collectively known as “Competition Materials” for the purposes of these Terms and Conditions. The Competition Materials are available in English and Welsh.
3.5 Teachers are encouraged to submit entries on behalf of multiple Teams, but each Individual is only permitted to be part of one Team.
3.6 For each Team you enter into the Competition you must:
- Submit a completed Bright Ideas Entry Form via email to email@example.com. For the entry to be valid the Bright Ideas Entry Form must describe:
- The energy problem facing a city in 2050 that the Team’s idea will solve;
- The Team’s idea and how it will solve the energy problem facing a city in 2050
- Whether the Team considered other solutions and why the Team’s idea is the best solution to solve the energy problem facing a city in 2050
- The scientific theories and/or research they conducted to back up their ideas
- How the Team planned the project, including how the Team allocated tasks, managed deadlines and worked together as a team
- The Bright Ideas Entry Form must state:
- The Team’s name
- The Team’s year group
- The name of the school that the Team attends on date of submission
- The postcode of the school that the Team attends on date of submission
- The number of Individuals in the Team
- What three strengths each Individual brought to the Team by reference to Pupil A, Pupil B etc.
- What each Individual learned about themselves during the process by reference to Pupil A, Pupil B etc.
- The Teacher’s full name
- Whether you have provided any supporting materials on behalf of the Team
- Submit a Teacher Cover Sheet as set out in Clause 3.3 above. Any failure to submit a Teacher Cover Sheet, or any submission of incorrect or false information on the Teacher Cover Sheet, will result in the disqualification of the relevant Team.
- You are responsible for updating your email address and/or telephone number and nominated key school contact details if these change during the Competition Period. You hereby agree that all correspondence relating to the Competition will be sent to you and the nominated key school contact. The Promoter accepts no responsibility for a Teacher’s failure to read any correspondence or any consequence of such failure.
- Ensure Teams’ entries (to comprise Bright Ideas Entry Form as a minimum) are submitted as Word documents (.doc) or PDFs.
- Submit supporting materials if you choose to do so, with the relevant Team name clearly identified as outlined below:
- Films in .mov .wmv .flv .avi .mp4 files to firstname.lastname@example.org using http://wetransfer.com (please note that there is a file restriction of 2GB using this service)
- Computer generated visuals, photographs, technical drawings etc. to email@example.com
- Only physical prototypes should be sent by post. The package must include a hard copy of a Team’s Bright Ideas Entry Form. Please send to: The Bright Ideas Challenge, c/o Hopscotch Consulting, 008 Metal Box Factory, 30 Great Guildford Street, London, SE1 0HS. Shell will return prototypes upon request by the Teacher, but takes no responsibility for any damage that may be sustained to the prototypes. Prototypes will be held in storage by Shell for 3 months from competition close on 26/04/2020, after which point Shell reserves the right to dispose of these Prototypes
3.7 The entries must be suitable to be viewed by individuals of all age groups, and must not include any nudity, violence, weapons or anything which is or may reasonably be considered by the Promoter to be obscene, offensive, defamatory or otherwise objectionable or inconsistent with the brand values of the Promoter. The Promoter reserves its rights to disqualify at its sole discretion any entries deemed to be in breach of this requirement and such entries will not be valid.
4. Intellectual Property
4.1 You agree that any Competition Materials submitted on behalf of a Team will be treated as having been submitted on a non-confidential basis whether or not such Competition Materials are marked or referred to by the Participant or you as being confidential.
4.2 Neither the Promoter nor its affiliates will have a duty to treat the Competition Materials as confidential.
4.3 Participants and Teachers agree to provide the Promoter and its affiliates with a worldwide, non-exclusive, royalty-free, perpetual licence (with the right to grant sub-licences) to reproduce, use, copy, modify, distribute and/or reference the whole or any part of any Competition Materials for any purpose whatsoever and in any media, whether or not currently invented.
4.4 Participants and Teachers warrant that they have the necessary rights to grant the licence contemplated in Clause 4.7
4.5 Nothing in these Terms and Conditions shall be construed as the Promoter granting any Participant or Teacher any licence under the Promoter’s and/or any of its affiliate’s intellectual property rights (including, without limitation, the Promoter’s/any of its affiliate’s trademarks, trade names, and copyright in any images, publications and/or other materials produced by, or on behalf of, the Promoter/any of its affiliates and distributed to Participants and/or Teachers in connection with the Competition), which may only be used by Participants or Teachers with the Promoter’s prior written consent.
4.6 Participants and Teachers acknowledge and agree that:
i. The Promoter, its affiliates and/or persons authorised by the Promoter/its affiliates may film, photograph and/or make other forms of recording of Participants and/or Teachers whilst Participants and/or Teachers are present at and/or participating in events organised for or in connection with the Competition (“Recording”);
ii. As between the Promoter, Participants and Teachers, the copyright and any and all other intellectual property rights, title and interest in the Recording shall vest in the Promoter and/or its affiliates who shall be entitled to deal with all or any part of the Recording in such ways as the Promoter and/or its affiliates, in their absolute discretion, see fit; and
iii. The Promoter shall have no obligation to acknowledge Participants or Teachers in any finished material in which all or any part of the Recording is included.
4.7 By submitting an entry to the Competition via a Teacher, the Participant warrants that the content of the entry (including any Competition Materials) is entirely of that Participant’s own creation and does not in any way infringe the intellectual property rights (including, without limitation patents, copyrights, visual materials in whatever form, sound recordings, any copyright protectable work, designs, trade or services marks, database rights, rights in know-how, rights protecting goodwill and reputation, moral rights or other similar rights in any country, in each case whether or not registered, and any applications for registration of any of the foregoing, and all rights to apply to register any of the foregoing) of any other person. If it is discovered that any entry is not the original creation of the appropriate Participant and/or breaches another person’s intellectual property rights, the Promoter shall be entitled to disqualify that entry and the appropriate Participants from the Competition.
5. Personal Data
5.1 Teachers may sign up to the Competition mailing list by entering the following details on www.shell.co.uk/brightideaschallenge (the “Competition Website”):
- School email address
- School postcode and name
- Schools will be requested to confirm whether they have taken part in the Competition as part of Tomorrow’s Engineering Energy Quest or supported by Teach First
- Data will be used by the Promoter and/or its affiliates in accordance the clauses set out in this section.
5.2 The Promoter collects the personal data of Teachers and nominated key school contacts as stated in these Terms and Conditions from the Bright Ideas Entry Form for the purposes of organising and managing the Competition (including arranging receipt of and/or participating in the Prizes) and communicating with Teachers and/or nominated key school contacts in relation to the Competition and any related recruitment activities.
5.4 By providing the name and postcode of the School that a Team attends on the date of the submission to the Promoter, the Teachers and nominated key school contacts consent to the disclosure of the name, postcode and number of students entered for each school to third parties in connection with the Competition and for related purposes.
5.5. The Winners and/or Teachers may be requested to take part in promotional activity relating to their involvement in the Competition by the Promoter and/or its affiliates and/or any third party involved with the Competition and the Promoter reserves the right to use the Team name and School name of the Winners in any publicity. The Winners and/or Teachers may be requested to take part in further promotional activities and consent forms will be issued to you by the Promoter and/or Hopscotch. Such consent forms must be signed by the relevant parents/guardians prior to the relevant Individual participating in the promotional activities. Some promotional activities may be managed by a third party and in that instance a representative of that third party will contact you separately.
5.6 The Promoter will not keep personal data relating to Teachers and/or nominated key school contacts for longer than is necessary and in any event no longer than 18 months from the end of the Competition Period. Data relating to Teachers and/or nominated key school contacts will be retained by the Promoter for a reasonable period after the Competition Period to assist the Promoter in operating the Competition in a consistent manner and to deal with any queries relating to the Competition.
5.8 The Data Controller of the data collected and processed in the context of the Competition is Shell International Limited of Shell Centre, London, SE1 7NA, England. For any questions related to the processing of the Individuals’ or Teachers’ personal information, please address your queries to firstname.lastname@example.org.
6.1 All entries will be judged on the following criteria (the “Criteria”):
i. Relevance of the answer to the challenge which the Team has chosen to address and justification of the need for the solution (25%)
ii. Quality and creativity of the solution (30%)
iii. Relevant scientific knowledge and/or technical information and reference to their sources supporting the solution (25%)
iv. Overall style and quality of presentation of the entry (10%)
v. Evidence of collaboration and project management (10%)
6.2 The Teams that score the highest in the Criteria shall be selected as Regional Winners.
6.3 There will be three types of winners, Regional Winners, Finalists, and the National Champion (together the “Winners”).
6.4 There will be 14 Regional Winners (“Regional Winners”) made up of Teams from the following:
- 12 winners, one from each of the following regions of Great Britain;
- South East
- North West;
- East England;
- West Midlands;
- South West;
- Yorkshire and the Humber;
- East Midlands;
- North East
- Scotland (excluding Aberdeenshire);
- 1 winner from the Aberdeenshire region, Scotland;
- 1 Tomorrow’s Engineers Winner (as described in clause 7.6)
- 1 Teach First Winner (as described in clause 7.7)
6.5 There will be five (5) finalist Teams (“Finalists”), who shall be chosen from the Regional Winners
6.6 The overall winning team (the “National Champion”), which shall be a Team chosen from the Finalists.
6.7 The Judging Panel will be responsible for supporting the selection of the Winners (the “Judging Panel”). The judging panel will consist of up to 6 individuals, including at least one employee of the Promoter and at least one independent judge. The full names of the judges on the Judging Panel will be available by written request to email@example.com for six weeks from 15/06/2020.
The following Prizes shall be awarded (together the “Prizes”):
7.1 The prize for each of the Regional Winners shall be: £1,500 for the Regional Winner Team’s School to be spent on improving its science, technology, engineering and maths offering to students;
7.2 Individual prizes, including £30 vouchers (or similar) for each member of the Team.
7.3 The prize for the Finalists shall be:
- A further £1,000 for the Finalist Team’s school, to be spent on improving its science, technology, engineering and maths offering to students;
- A Funded VIP STEM experience in summer 2020, the date of which will be decided at the Promoter’s sole discretion, for the Team and two (2) supervising adults, as set out in Appendix 1 (the “Funded VIP STEM experience”).
- A facilitated prototyping session to bring to Finalists’ ideas to life as part of the Funded VIP STEM experience set out in Appendix 1.
- Team and two (2) supervising adults, as set out in Appendix 1 (the “funded VIP STEM experience”).
7.4 The prize for the National Champion shall be a further £2,500 for the Team’s School, to be spent on improving its science, technology, engineering and maths offering to students.
7.5 For the avoidance of doubt, the prize for the Finalists shall be in addition to the Prize for the Regional Winner and the prize for the National Champion shall be in addition to the prize for being a Regional Winner and a Finalist.
7.6 Tomorrow’s Engineers will offer an additional prize to a winning School that has completed the Bright Ideas Challenge as part of the Tomorrow’s Engineer’s Energy Quest. This additional prize will be judged on the same criteria as the other prizes but only teams who have booked and completed a Tomorrow’s Engineers Energy Quest “Energiser Workshop” in this academic year will be eligible. The prize will be £1,500 for the school of the winning team (the “Tomorrow’s Engineers Winner”) to be spent on improving its science, technology, engineering and maths offering to students (the “Tomorrow’s Engineers Prize”). The Tomorrow’s Engineers Prize will be co-ordinated by Hopscotch and the Promoter accepts no liability in relation to the Tomorrow’s Engineers Prize.
7.7 Teach First will offer an additional prize to a winning School that has completed the Bright Ideas Challenge as a school prompted by Teach First. This additional prize will be judged on the same criteria as the other prizes but only teams from schools prompted by Teach First will be eligible. The prize will be £1,500 for the school of the winning team (the “Teach First Winner) to be spent on improving its science, technology, engineering and maths offering to students (the “Teach First Prize”). The “Teach First Prize” will be co-ordinated by Hopscotch and the Promoter accepts no liability in relation to the Teach First Prize.
7.8 The Promoter reserves the right to award additional prizes during or at the end of the Competition.
7.9 The Winner’s Prize money funds must be spent by the relevant Winner’s School on improving its science, technology, engineering and maths offering to students. Proof of purchase will be required, in the form of receipts or a purchase order, to demonstrate the money is being used for its intended purpose before funds will be released. Prize money must be claimed by the relevant Winner’s School and cannot be paid into an individual’s bank account. The Winner’s School will have until 6/11/2020 to prove the purchases and the Promoter reserves the right to offer the Prize to an alternative winner if the winning school fails to comply.
7.10 By accepting a Prize, the Winners and their Schools agree to release and hold the Promoter and its affiliates harmless against any and all claims and liability arising out of the award of, the use or misuse of any Prize. Where the law implies warranties, which cannot be excluded, the Promoter’s liability for breach of those warranties is limited to resupplying the Prize (or paying for the costs thereof), where this is permitted by law. The Winners assume all liability for any injury or damage caused, or claimed to be caused by participation in this Competition or use or redemption of any Prize.
7.11 The Regional Winners will be notified by telephone or by email to the relevant Teachers and nominated key school contacts from May 2020 using the details provided in the Teacher Cover Sheet. The Prizes will be co-ordinated with the respective schools by 29/09/2020.
7.12 The Finalists will be chosen and the relevant Teachers and nominated key school contacts notified at the Funded VIP STEM Experience. The Prizes will be co-ordinated with respective schools by 29/09/2020.
7.13 Prizes will be awarded to the school that the Winners were attending at the time of submission of their entry. Notification of winning will be made by Hopscotch to you and the nominated key school contact.
7.14 In the event that any of the Winners refuse acceptance of the Prize or, for whatever reason cannot accept the Prize, or if the Promoter is unable to make contact with any relevant winning school within seven days of the relevant timeframe as set out in clauses 7.11, 7.12 and 7.13 for notification stated in these Terms and Conditions, the Promoter reserves the right to award it to an alternative winner without liability to the original Winner, as applicable.
7.15 The Prizes, as stated, are non-transferable and no substitution will be made except at the Promoter’s discretion. The Promoter reserves the right to award alternative prizes of equal or greater value.
8.1 The Promoter reserves the right to refuse participation, or to disqualify, at any time during the Competition, Participants or Teachers who have submitted incorrect or misleading information. Participants and/or Teachers who do not comply with these Terms and Conditions may also be disqualified from the Competition without further notice. In the event that a Teacher is disqualified then the Promoter reserves the right to disqualify all Teams submitted by that Teacher.
8.2 Participants and Teachers will have no recourse against disqualification decisions.
8.3 If at any stage in the Competition a Participant/Team is disqualified from the Competition or a Participant/Team cannot be traced or contacted after reasonable efforts have been made by the Promoter, that Participant/Team will forego the right to progress to the next stage of the Competition and the Promoter at its sole discretion may arrange for a replacement Participant/Team to be selected, without liability to the disqualified, untraceable or uncontactable team, as appropriate.
8.4 Any Participant or Team suspected by the Promoter of plagiarism may be investigated, and, if deemed appropriate by the Promoter (in its absolute discretion), disqualified from the Competition.
9.1 The judgements of the Judging Panel and decisions of the Promoter are final and binding in all matters and no correspondence will be entered into by the Judging Panel or the Promoter.
9.2 The Winners’ details (Team name, School name and county) will be available for six weeks from 29/05/2020 by sending a self-addressed envelope to The Bright Ideas Challenge, c/o Hopscotch Consulting, 008 Metal Box Factory, 30 Great Guildford Street, London, SE1 0HS.
9.3 The Promoter reserves the right to cancel, amend, terminate or temporarily suspend this Competition for any reason and without liability.
9.4 The Promoter reserves the right to, upon notice to you, unilaterally amend these Terms and Conditions from time to time.
9.5 The Promoter assumes no responsibility or liability for any loss arising out of or from: (i) technical issues, system or software failures experienced by a Teacher in submitting a Team’s entry or by a Participant and/or Teacher accessing the Competition Website; (ii) user errors; (iii) negligent use of the Competition Website; or (iv) late, lost, delayed, damaged, misdirected, incomplete or unintelligible registrations/entries. Proof of sending will not be accepted as proof of receipt.
9.6 By submitting an entry on behalf of a Team, you hereby acknowledge that the Promoter has no responsibility to return any Competition Materials to you, your School, a Team or an Individual.
9.7 By using the resources for The Bright Ideas Challenge, you agree to take all reasonable steps to ensure the health and safety of Teachers and Participants during the Competition. This includes but is not limited to the provision of relevant safety equipment to the Participants for the purposes of conducting the activities.
9.8 The Promoter shall not be liable to Participants or Teachers under or in connection with the Competition for any indirect, economic or consequential loss or for any loss of profits, loss of business, loss of contracts, loss of use or loss of reputation.
9.9 By submitting an entry on behalf of the Team you hereby certify that any technical information contained therein is not restricted for export to the UK, Ireland or Netherlands.
9.10 This Competition and these Terms and Conditions are governed by English law and subject to the exclusive jurisdiction of the English courts.
Appendix 1 – Funded VIP STEM Experience
- The Winner shall provide the Promoter with the relevant receipts or proof of purchase for all expenses claimed.
- The expenses shall cover the Regional Winner’s Team and two (2) accompanying adults
- The Winners must be available to travel during the “Prize Period” which will be decided at the Promoter’s discretion. The Funded VIP STEM Experience cannot be postponed or transferred to a later date;
- The Winners and their Teachers and parents are responsible for ensuring that each winner has valid insurance policies, (covering events such as cancellation due to illness, accident or injury, personal accident and personal liability, loss of or damage to baggage) in place for the duration of the Prize Period.
- The Funded VIP STEM Experience consists of the following:
- A facilitated prototyping session
- A facilitated science communications workshop
- All reasonable travel expenses (economy class only) from each Regional Winner’s school into London
- 2 nights’ hotel accommodation in London on a bed and breakfast basis, (minimum 3* and maximum 5*) as arranged by the Promoter and allocated based on distance from London, which may include a shared room
- Food costs, up to amount of £15 per person, where food is not provided
- Activities in London (information will be shared with the Winners and their Teachers ahead of the Funded VIP STEM Experience)
- All costs and expenses not described in this appendix are the responsibility of the Regional Winner.
- The Promoter accepts no liability for changes, omissions or delays before or during the course of the Funded VIP STEM Experience occasioned by technical difficulties, weather conditions, strikes or communication breakdowns or any other cause.
- The Promoter will not be responsible for any expenses relating to any unscheduled extension to the Funded VIP STEM Experience caused by bad weather, strikes, or any other cause which is beyond the control of the Promoter.